Creating Value Through Information

When you attempt to create value, you have to make a choice between alternatives and this requires reliance on information. Understanding how to create “quality” information is paramount to decision making. One way to improve the quality of information is to make sure there is a strong flow of external sources – looking at market trends, surveying the customers, pursuing new technologies, and of course, competitive intelligence. These external sources provide the “reality checks” we need to remove internal bias, common to so many organizations.

“For managers to produce information required for their work, they have to address two broad questions:

1. What information do I owe to the people with whom I work, and on whom I depend? In what form? And in what time frame?
2. What information do I need myself? From whom? In what form? And in what time frame?

– Competing with Information: A Manger’s Guide to Creating Business Value with Information Content, Edited by Donald A. Marchand

Another way to improve the quality of information is to look at your people. Information is how people communicate their knowledge so things get accomplished. Since information relies on people, it only stands to reason that the quality of information has a lot to do with the quality of people; i.e. the skills, expertise, training, experience as well as their communication skills. This can greatly impact the quality of information – improve your people if you want to improve your information.

The quality of information also follows certain characteristics. These characteristics can lend serious value to information. Here are a few examples:

• Up to Date – Information that is current usually has more value than old, outdated information.
• Accuracy – Some sources of information tend to have higher accuracy than others.
• Impact on Decision Making – Information that is useful to decision making will lend value to the organization.

One common problem in creating value through information is putting the information in front of the decision maker. This requires that people have access to information. Too often, organizations have fragmented silos of information, contributing to inconsistency in decision-making. Pulling all of these stovepipes of information together into one common repository can yield numerous benefits, such as: Faster response time by decision makers, better creditability with stakeholders (employees, customers, suppliers, etc.), improved accuracy through verification, and more value added through the application of analytical tools.

Obviously, technology plays a big role in making this happen – everything from better access to filtering of the information overload. Perhaps the single biggest technology behind the management of information is something called the Data Warehouse. The Data Warehouse pulls together all of the desperate databases, providing not only wider access, but also increased analytical capability through the understanding of relationships between all of this data. So if you are serious about creating value through information, you’ll probably have to consider some form of a data warehouse.

“Capitalizing on the information a company owns about its customers, suppliers, and partners is now the value proposition for sustainable long-term growth. Better information, then, transforms business. Better information also transforms the terms of collaboration between businesses.” – The Value Factor by Mark Hurd and Lars Nyberg

Finally, the roadmap to value through information is creating systems and processes for learning. Author Peter Senge popularized this concept in his book The Fifth Discipline – namely that we all need to become systems thinkers, having the ability to fit the pieces together. This entire process is commonly referred to as the Learning Organization. And this is a big factor behind creating value through information! And when coupled with the right people and the right technology (such as a data warehouse), information can add a lot of value for anyone touched by the information.

“The knowledge economy stands on three pillars. Knowledge has become what we buy, sell, and do. It is the most important factor of production. The second pillar is a mate, a corollary to the first: Knowledge assets – that is, intellectual capital – have become more important to companies than financial and physical assets. The third pillar is this: To prosper in this new economy and exploit these newly vital assets, we need new vocabularies, new management techniques, new technologies, and new strategies. On these three pillars rest all the new economy’s laws and its profits.” – The Wealth of Knowledge by Thomas A. Stewart

The Essential Laws of Offices Explained

Top Business Office Alternatives You Should Consider

Most businesses are changing their approach to office spaces. While some business are more concerned about their workplace flexibility, the ever increasing rise in cost of real estate is one issue that seems to be nagging many businesses. With these considerations, nothing ought to be taken lightly and all options ought to be considered. The following are some of the best alternatives to traditional office spaces you will ever get.

Office trailers

Undoubtedly, this is one of the least conventional standard office space alternatives but one whose importance shouldn’t be overlooked all together. As most businesses startup, though not with lots of money, the primary focus is always on mobility. Office trailers have become common this times as they enable companies move quickly from one place to another and more importantly manage their matters privately as compared with shared office areas. Depending with your business finances you could either rent or go for office trailers for sale.

Remote work arrangements

When trying to find an office room the main issue you should think about is, does your company really need a workplace? With the current wave of doing business, most businesses owners are so much concerned with getting an office space that they fail to access the need of one. The reality of the matter is that not all corporations need an office space. Noticing this truth early enough will help you grasp the thought of teleworking thereby helping you save a great deal of cash in your business.

Sharing office spaces

These are the most common alternatives when it comes to office spaces. Usually, co-working spaces are open spaces that are shared with different businesses and freelancers at a fee either in the form of weekly or monthly premiums. Inasmuch as these spaces help you cut-down your costs of hiring an office space, they come with a few constraints, top no the list being not enough privacy.

Small enterprises incubators

If you still want an office space for your business but you aren’t comfortable with the thought of office trailers for sale due to their designs or co-working spaces due to their prying nature, fear not, there’s a way out for you through small business incubators. Enterprise incubators are generally located all around the planet. Through business incubation, you are ready to sign up to a program that gives your business mentorship and free office rooms at a small charge. Though it might be restrictive in some way, to small businesses and startups this can very rewarding.

Office space is among the essential aspect in any business. Nevertheless, with the skyrocketing expenses of industrial real properties a lot is left to be desired. With the above options from office trailers for sale to business incubators, choose your best office alternative and see your business grow in leaps and bounds.

Reference: find more

The Ultimate Guide to Designs

Suggestions for Effective Construction Project Management

You may have been in the construction business for a short time or many years, and you know how to manage construction projects fairly easily. That said, even the best construction contractors have to be reminded about the most effective practices of running jobs efficiently once in a while. Below we’ll discuss some tips on how you can efficiently manage construction projects to ensure that you get more clients and maintain an excellent reputation.

It is wise to have a consultation meeting with your client to discuss some relevant problems when you take up any building project. You have to know what their expectations are and what the construction job will entail. Predicated on this first meeting, then and you determine how many workers you may allocate to the project, the cost, the total expense of materials along with the time that it’s going to take one to finish the project. If you do not plan well, the job may go badly also it might turn out to be more costly than you anticipated. The fantastic thing is there are methods to work with to boost your project management to ensure this project will run smoothly. When you adopt these practices, you can be sure that you will maximize your profit from the projects that you undertake.

If you are bidding for a project, you must ensure that you get it done nicely so as to secure the project. Nonetheless, cost estimates that are not cost efficient could lead to costly adjustments when the project is at an advanced stage, and your company might spend a lot more than you’d budgeted. Proper price estimates involve learning how many materials and time the job will take. You will also have to know the other factors that may affect the project. You should also secure all the necessary permits to undertake the project. You must also check in case you have enough employees to finish the job in time.

You need to manage the amount of time that every employee spends on jobs. This will help you to make a better estimate on how much time certain tasks are done for the projects you may have in the future. In addition, it permits you to avoid paying too much on overtime.

There are numerous variables that will determine how everything will go on in a certain project. The common example is the weather. Yet, apart from this, there could be unanticipated obstacles and risks that’ll delay the project. These may include an underperforming subcontractor, equipment breaking down, employees getting sick and materials being stolen or misplaced. Though it’s challenging to prevent a few of these drawbacks; you ought to have a plan in place to manage anything that may come up about the delays and minimize the cost of the project.

Resource: Recommended Site

Smart Tips For Uncovering Equipment

All About Improving Your Next Construction Project

If you are preparing for you next construction project and you want everything to go smoothly, then this article is for you. Many professionals or companies that provide construction services know how hard the job can be. If you are one of those professionals who owns or manages a construction business, then most probably you are already aware that different construction projects have different challenges and that there are no two construction projects that are the same. In order for your next construction project to become more successful, it is a brilliant idea to take the time to consider some few things first.

In order for your next project to become a lot more successful, you need to make sure that you are always willing to learn new ways and that you know how to adapt to every task at hand. It is also recommended that you spend some time doing an online research and find out more information on what you should do before you begin your construction project. You can actually find a lot of blogs or online articles today that provide helpful tips on how to make your next construction project more successful. It is also advantageous and beneficial that you take the time to ask for recommendations or pieces of advice from other individuals who own a construction business. Be sure as well that you spend some time visiting the websites of other construction company and take the time to study their system.

When preparing or planning for your next construction project, it is very important that you create a solid and capable team. What will you do with your heavy equipment if you don’t have an excellent team. You will not be able to finish all your construction jobs to the highest standard if you are not able to create a strong and capable team. In order for you to provide the best for your clients, you need to have the best team.

After you assemble an excellent team, you also need to make sure that you have the right machinery, vehicles, and equipment. Among the different construction vehicles, construction trailers are one of the most important ones. It is very important that you have a reliable construction trailers. There are many websites today that offer construction trailers rentals, and there are those who are selling. Whether you are renting or buying a construction trailer, the important thing that you need to do is to check its quality. Make sure as well that you double check the durability and the reliability of the construction trailer before you buy and rent them.

Right to Information – A Gateway to Fight Corruption

INTRODUCTION: September 28 is celebrated internationally as right to know Day. In spite of the fact that India has won its battle of independence in 1947 making democracy its weapon, unfortunately, the truth was something else. The power was handed over to the politicians and democrats, not to the common man then. In India, following a nationwide campaign led by grassroots and civil society organizations, the Government passed a landmark Right To Information Act in 2005. It is an Act ” to provide for setting out the practical regime of right to information for citizens “. RTI mandates timely response to citizens’ requests for Government information. It is a initiative taken by Department of Personnel and Training, Ministry of Personnel, Public Grievances and Pensions to provide a RTI portal Gateway to citizens for quick search of information.

The idea that Government withhold information for the public has become outdated. During the last decade, many countries have enacted legislations on freedom of information. In India, the Official Secrets Act 1923 was enacted to protect the official secrets. The new law intend to disclose information replacing the ‘ culture of secrecy ‘. It will promote public accountability which will trim the malpractices, mismanagement, abuse of discretion and bribery etc.

OBJECTIVES: The object of RTI is to empower the citizens, promote transparency and accountability in the working of the Government. The Act is a big step towards making the citizens informed about the activities of the Government. Social Activist Aruna Roy has described India’s RTI as ” the most fundamental law this country has seen.”

EFFECT OF RIGHT TO INFORMATION: While the debate on corruption in the country rages on, the RTI Act is fast growing as an effective anti- corruption tool.

Jan Lok Pal Bill gained tremendous public support with citizens coming out on the streets of Delhi, Bangalore and other cities to voice their anger over corruption. Where RTI has been used by journalists and the media, the law has a broad base of users. Earlier right to freedom of speech and expression is granted under Article 19(1) of Constitution, but it requires fair and efficient procedure to make the freedom of information work. In the first three years, 2 million RTI requests were filed. The first and well known movement was by Mazdoor Kissan Shakti Sangathan (MKSS) in Rajasthan for the access to village accounts. Case studies and media reports shows that RTI is being used to redress individual grievances, access entitlements such as Ration Cards and pension. The RTI has paved way for informed citizenry which would strengthen the democratic Government of India. With this Act, we can use our right to speech and expressions and control the Government activities effectively. The idea of open Government is becoming a reality with the implementation of RTI Act. The RTI can be called a success only if the bureaucracy accepts that they have constitutional to serve into.

PROVISIONS OF RTI: Section 3 says all citizens shall have right to information. The Act enforces a duty upon the public authorities to disclosed all information. In V.S.Lee V. State of Kerala.. the remedy provided by Parliament is that wherever there is substantial financial support, the People, have the right to know or information. Section 4(2) states that every public authority shall take constant steps to provide information suo moto to the public. Thus, the authorities have to give information voluntarily so that the public have minimum resort to use this Act. The public authorities also have to disseminate (making known or communicated the information to the public through notice boards, newspapers, public announcements, media broad casts, internet and inspection of offices of public authority) information widely in any form which is easily accessible to the public. Information can be obtained by request in writing or through electronic means in English or Hindi or in official language of the area U/S 6. Here, the person has to give fees, and if request can’t be made in writing, the Central PIO and State PIO shall render all assistance to make request in writing form. If the information has been provided correctly or within time, it may be made available by appeal or complaint to the Information Commission U/S (8(a) 1). In The Registrar General V. K.U. Rajasekar, it was held that Section 8 of RTI specially deals with the cases of exemption from disclosure or information when such information affects prejudicially the sovereignty and security of India etc. Section 5 says every public authority shall within 100 days of enactment of the Act, designate as many as officers as the Central Public Information Officers or State Public Information Officers.

Section 6 permits person to obtain information in English or Hindi or in the official language of the area from the designated officers. The person need not to give any reason for the request. Section 7 requires the request to be disposed of within 30 days provided where information sought for concerns the life or liberty of a person, the same shall be provided within 48 hours. Section 7(7) before taking any decision for furnishing the information, the designated officer shall take into consideration the representation made by the third party U/S 11. Section 7(9) exempts granting information where it would divert the

Resources of the public authority or would be detrimental to the safety and preservation of the record in record. U/S 8,it is important to note that the Act specifies that intelligence and security organisations are exempted from the application of the Act. However, it is provided that in case the demand for information pertains to allegation of corruption and human rights violations, the Act shall apply even to such institutions.

RIGHT TO INFORMATION AS A FUNDAMENTAL RIGHT: The RTI is a fundamental right as in Article 19(1)(a) of the Constitution is now a well settled proposition. It has been discussed by Supreme Court in Number of cases, it has been read into Article 14.(Right to equality), 19(1)(a) freedom of speech and expression and Article 21 (Right to life) through cases such as Bennet Coleman V. Union Of India, Tata Press Ltd. V. Maharashtra Telephone Nigam Ltd. Etc. The same Articles were also interpreted in Kharak Singh V. State of U.P., Govind V. State of M.P. ETC. to include within their scope a right to privacy.

A plain reading of Section 11 suggests that for the section to apply the following three conditions must be satisfied (I) if the PIO is considering disclosing the information (ii) the information relates to the third party (iii) the third party treated the information to be confidential, the third party to be consulted and a notice to be sent to that party. Section 19 provides two tier system of appeals- First appeal and Second appeal. Any person who is aggrieved by the decision of the Central PIO and State PIO within 30 days can prefer First appeal before the First Appellate Authority. This authority shall be an officer who is senior in rank to the Central PIO and State PIO. An appeal can also be made by third party. The Second appeal lies before the State or Central Information Commission against the decision of the First Appellate Authority. It has to be filed within 90 days. As per Section 19(7), decision of Central or State Information Commission is final. The Information Commissioners shall be persons of eminence in public life with wide knowledge and experience in law, science and technology, social service, management, journalism, mass media and governance. In Nirmal Singh Dhiman V. Financial Commissioner Revenue, Section 23 says that no court shall entertain any suit, application or other proceeding in respect of any order and no order shall be called in question, otherwise than by way of an appeal. In case, the complainant was aggrieved against the non-supply of information by the Public Information Officer.

CRITICISM: The Act has been criticized on several grounds. It provides for information on demand, but does not sufficiently stress information on matters related to food, water, environment and other survival needs. It does not emphasize active intervention in educating people about their rights to access information. Another thing is allowing for file notings except those related to social and development projects to be exempted. File notings are very important when it comes to the policy making of the Government.

CONCLUSION: By enacting the RTI, India has moved from opaque and arbitrary system of Government to the beginning of an era where there will be greater transparency and to a system where the citizen will be empowered. The real Swaraj will come not by the acquition of authority by a few but by the acquition of capacity by all to resist authority when abused.

“KNOWLEDGE IS POWER, INFORMATION IS POWER, THE SECRETING OF INFORMATION MAY BE AN ACT OF TYRANNY CAMOUFLAGED AS HUMILITY.”

Information Management in Construction From a Lean Perspective

Lean thinkers have referred to “ensuring that relevant customer requirements are available in all phases of production, and that they are not lost when progressively transformed into design solutions, production plans and products.” Customer requirements are however only part of the information flow in design.

Information Waste

In Lean there are 7 classic wastes:

 

  • Over-production Producing more than is needed right now
  • Transportation Movement of product that does not add value
  • Motion Movement of people that does not add value
  • Waiting Idle time created when material, information, people, or equipment is not ready
  • Processing Effort that creates no value from the customer’s viewpoint
  • Inventory More materials, parts, or products on hand than is needed right now
  • Defects Work that contains errors, rework, mistakes or lacks something necessary

 

Some Lean thinkers add additional wastes:-

Making Do – Drawings, documents and information required to complete the task are not available and the task is started despite these not being available, or the task is continued when supply ceases

Unused Creativity – Effort available to the team but not used to create value

From these wastes the following information related wastes can be identified

 

  • Waiting – unable to do work because information is not available or time is spent trying to identify information that needs to flow
  • Over Processing – excessive steps to produce the output caused by resources or activities necessary to overcome a lack of information
  • Making Do – continuing with production in the absence of required information
  • Defects – drawings and design requiring rework and resources and activities used to correct or verify information
  • Unused Creativity – team members making do due to lack of information when they could be employed creating value

Information Flow

In design the “flow” is information to each workstation so that the output in the form of information for the next step in line (which could be further design or construction) can be completed on time and to budget with minimum waste.

A scenario can occur in a design office where an absence or shortage of knowledge and information threatens to halt production (of deliverables). The pressure of deadlines (push planning) requires work to continue and assumptions are made to fill in for the missing knowledge or information. This builds in the necessity to make corrections of the assumption later, or contingencies are made that the assumption may be incorrect and the design is “over-dimensioned.” The result is unplanned work.

Making do has been described as an “art” in the construction industry and that the response to lack of input availability is making do on a “massive scale”.

The conclusion is that the reduction of making do in design requires control and optimisation of the flow of information and knowledge in the design team and between teams.

Information Sources

Typical types of information include emails, letters, meeting notes, call records, drawings, electronic data and photographs. A distinction may be drawn between “data” and “information”:-

Data – Individual facts, statistics, or items of information.

Information – Knowledge communicated or received concerning a particular fact or circumstance or Knowledge gained through study, communication, research, instruction, etc.

In the project environment typically a large mass of data will exist which continually grows in size. Information that adds value to an output is a subset of the total data.

Management activity should therefore focus on Information as it is this which forms the value stream in the design process. An 80/20 rule may apply whereby only 20% of the data collected is used in creating value.

Applying lean 5S to information management produces:-

 

  • Sift (shine) – Ensure information is accurate and up to date
  • Sort – Structure information so it can be easily navigated and found
  • Set in Order – Store information in a single location that is available to all working on the project
  • Sustain – Make sure teams use the system and continuously improve
  • Standardise – Set protocols for information management

 

With the volumes of information within organisations increasing exponentially increasing attention is being paid to the challenges it produces, and the risks it creates.

In the absence of information management there is lack of certainty as to where information is, who has relevant information, and limited certainty as to its availability and currency. One consequence is that time is spent in search of essential information with which to continue production.

Smoothing the Design Workflow

To smooth the design workflow there must be a means of delivering the required information to the workface at the time it is required. It is however difficult in design to fix with certainty the time when information is required and in consequence information is delivered by “push”.

The concept of “pull” should be applied so that designers acquire information when they are ready to use it without the overload caused by “push”. There is then a likelihood that the information to be used in design will be current, correct and the best available.

Users need to be confident that they will find the information they are looking for and that it is current and up to date. All team members must use the system consistently and for all information.

Key principles of a strategy for managing project information within a Lean production (design) environment become:-

 

  • Identify valuable information as distinct from data and manage it
  • Users will only use a system if it has direct value to them or they understand the indirect value for another team
  • Information should be available in real time as soon as it is acquired
  • Minimise duplication of information
  • Minimise out of date information
  • Minimise duplication of effort
  • Information should only be delivered as it is demanded by users (pull)

 

Information Management Strategy

To achieve 5S in an industry which is heavily dependent on the flow of information and knowledge requires a system that can provide:-

Single source of all Information to:

 

  • Minimise duplication
  • Minimise out of date or superseded information
  • Provide Information on demand as it is needed

 

Be accessible to all project users at any time and be user friendly to:

 

  • Provide direct value to users
  • Enable users to supply information to others working on the project
  • Provide real time access with notification of changes and additions

 

Conclusions

Reducing making do generated by lack of information can be attained by the adoption of relatively simple strategies.

Managing Information Better In Construction

In a conventional highway design model, the data consist of points and lines that define the outline of the planned works. Other information critical to successful completion such as design data and specifications is disassociated. In typical engineering application data is not only stored in different locations, it is often linked via a human or paper intermediary. This segregation of data occurs because, in the common file based data management environment, there is no direct link between a drawing and a document. Changes in one may not be reflected in the other. This state of affairs is accepted historically as the design process has evolved to produce a final paper output with documents and drawings as separate entities. This is the focus of established design processes that have evolved over the years.

In a typical large highways project under the Early Contractor Involvement model, systems such as Business Collaborator (BC) share information among the parties. However in a typical application the data set held on BC is incomplete. BC is often used to issue information to team members rather than as an information or knowledge repository. The effect of this approach is to create duplication between data stored in the collaboration system and data held internally on file servers. This duplication may further increase inside the design organisation as different teams or groups maintain their own file systems. Multiple asynchronous copies of information may be held (and relied upon) that are not subject to a consistent update policy.

The lack of compatibility means that it is not possible to go to a “single source of truth” for project information it is necessary in many cases to know first what is being looked for and where it may be stored. This increases the workload to locate information and introduces a risk that it may not be found or when found may be (dangerously) out of date. A user cannot be totally confident that he has discovered the true and complete information needed to complete his task. The secondary effect of this is that often it will be easier for a person to go direct to the source of the information and the result is uncontrolled information. Additional workload is created within teams from making and responding to these requests. Multiple requests may be made over time for essentially the same information.

Should information need updating it is not possible to be confident that all versions on the system have been updated, and team members, as a result, have low confidence that information on the system is up to date. The output may, therefore, be subject to additional and unnecessary validation and control stages. Authors may hold back information in which they have little confidence, but is still useful information. This creates additional inefficiencies.

Where out of date information is held on the system this may result in rework when new information comes to light or it is corrected. A culture of making do emerges where tasks are commenced even though faith in the information is reduced, or it is known that input data will be subject to change. To enable work to advance assumptions are made to avoid future correction that in themselves may require correction at a later date. Hidden contingency is built in to cover these assumptions increasing base costs and extending project time.

Within many organisations the culture of “design iteration” remains embedded as it is implicitly accepted that information will change through the design cycle and that the design will be changed several times in response to this changing information. Supported by better information and better management of that information it should be possible to deliver better designs, earlier and cheaper, by eliminating wasteful iteration, risk and rework.

To adopt new ways of working and managing information, we must first recognise that deliverable and document focused systems are based on a paper model. In such a model information is collated into paper based documents such as reports and drawings. Information based methodologies eclipse paper and focus on delivering the right information to the right person at the right time. How information is delivered, and consumed can be variable, depending on the receiver. It is not necessary, therefore, to maintain information in different forms just because the consumer of that information has different needs. Information kept in different forms may result in omissions when updated if one of the forms is overlooked.

Much current technology for managing and indexing information is based on the assumption that information arrives in paper form or a paper analogue (e.g. email). In fact, what is essential is that the information can be found by those needing to know it. Such information is better found, not from the paper mindset of looking through all likely documents, but through search.

Traditional filing systems are based on a paper methodology with information collated into folders (files) browsed as a file analogue. The division into files can be arbitrary and at odds with how information is sought by the user. Within a traditional filing system, vertical navigation is straightforward, but horizontal navigation between folders is more difficult. The analogy would be that to move from the east wing of a 40 floor building to the west wing it was necessary to take a lift first to the lobby. If the constraint of the paper is broken, and the appropriate technology adopted, it becomes possible to obtain information by whatever method (for example full text search) is best and most effective.

It is clear, therefore, that paper based approaches to information management in a world in which almost all project information is either electronic or convertible to electronic form creates an unnecessary overhead. Search based approaches will locate information more thoroughly and more efficiently. We are used now to the internet and Google, would we gladly give up Google to use a library instead? By continuing to use deliverable and document focused systems, as opposed to information focused, this is in effect what we force teams to do.

An effective information system must provide assurance as to the quality of the information being delivered. The current position of document controller on a project will change to information manager in order that the system is properly managed and controlled.

Want Your Employees to Get the Right Information Security Awareness

There are many great websites that provide generic best practice information security tips for the workplace. However, employers need to be aware of two major risks of asking employees to rely on them for their security awareness.

The first risk is making sure that your employees visit one of the good websites, rather than fall foul of one of the ‘lesser’ sources. Simple enough to solve – send your staff an email of the information security websites that you approve of. Job done!

The second risk isn’t so simple to address. Your organisation is unique, with its own specific processes, procedures and information types. It may even draw unique cyber threats that other industries and organisations don’t have to contend with. Unfortunately, any best practice that your employees draw from generic security websites is unlikely to be fully applicable to these unique aspects of your organisation.

For example, generic websites can talk about the dangers of phishing, but they can’t talk about the specific dangers of spear phishing attacks that are unique to your industry or organisation. Generic sites can talk about how ‘sensitive information’ should be encrypted when copied onto storage media or transported on laptops, but they can’t define what ‘sensitive information’ means in the context of your organisation.

Benefits of the specific source

Many organisations are addressing this second risk by bringing the source of security best practice in-house. This ensures that employees have fast access to a comprehensive portal that covers the breadth of required information security awareness. In most cases this is achieved by way of a distinct information security micro-site held within their existing intranet framework.

This delivers the immediate benefit of allowing you to tailor all information security best practice to your organisation, making it fit for purpose for the work your employees do and the way that they do it. The types of information can be discussed within the context of the organisation’s own information classification system. All handling procedures can refer specifically to organisation processes. The unique risks of the industry or organisation can also be addressed, with relevant real life case studies providing additional weight.

Compiling an in-house resource also provides many other advantages. The content can be re-tasked for your employee information security awareness training sessions. It can also become the central information hub from which organisation-wide information security communications campaigns are run. No matter how campaign messages are conveyed to employees – whether by posters, presentations, plasma screen animations or quick-guides – the information security micro-site is always cited as the first port of call for further information.

Building an information security portal

Naturally there are many factors that contribute to a successful information security portal. Two key priorities are to plan a clear information hierarchy and aim for maximum build flexibility.

Getting the information hierarchy right plays a huge role in dictating the success of the project. If users have trouble finding what they want to know, you run the risk that they’ll try and find it on a web search, which takes them outside your control. Information security is a complex topic, and a clear information hierarchy not only makes it easy to find topics, it can also help employees to see how all the various topics inter-relate. This can make the entire subject seem much more mentally accessible and therefore easier to employ.

Build flexibility gives your site the longest possible shelf-life and makes it a highly versatile communications tool. Like any website, users are encouraged to return if they feel it is a dynamic source of valuable information. For example, home page flexibility in particular can allow you to tailor it to specific information security awareness campaigns. You should also ensure that the clear information hierarchy takes into account that the site will grow over time. For example, as new threats emerge or as new processes are introduced to the organisation.

Before embarking on a portal project, it’s a good idea to ask a cross-section of your employees what they would like to see and what would help them most. Although many will almost certainly provide generic answers, look closely at the way they are responding. This is an excellent opportunity to test the temperature of your organisation’s attitude to information security. If a large proportion of your staff members have no opinion, it could indicate that they aren’t that interested in handling their work securely – something that certainly needs to be addressed.

The 4 Most Unanswered Questions about Companies

How Important Is A Commercial Cleaning Service? A low morale is something which many business owners are complaining about with their employees. Lots of these would hire someone who would paint as well as design their work space so as it looks beautiful, but they forget that everything left to itself would tend to entropy. Such beautifully designed offices have to be maintained and cleaned for them to serve their purpose. One of those great things you could to boost your employee’s morale and send the ideal message to the customers who go to your office on business, is to hire the service of an excellent commercial cleaning service. When the floors and carpeting are spotted, those blinds dusty, windows are smudged and those surface would be dirty, then the clients you’re hoping to persuade would instantly conclude that you’re running a haphazard company and that the things in your company aren’t in order. This could be a big turn off in your prospect clients. By having a cleaning company who would visit regularly to keep all things look tidy, you can create an ideal company image which almost all people would really buy into. Additionally, your workers would be thanking your as well for having the cleaners. A number of studies done proved that those employees working in an uncluttered and clean environment have a tendency to be more productive compared to those that don’t. Thus, you could benefit more from them by just minding their workplace. Also, if you provide your staff with a clean environment, your provide them with a great air quality and less exposure to germs, resulting to less colds, allergic reactions and flu. Your workforce could end up having less sick leaves just because their workplace is clean. Through hiring an excellent cleaning service, you can communicate with your staff that they are important to you as well as their health and well-being is vital.
What Research About Cleaning Can Teach You
A commercial cleaning company could be hired both for office and domestic clean, though these two have varying needs. When choosing one for your office, know that office personnel would not offer some direct oversights for this cleaning task. Therefore, it is necessary for you to get references to prove that they could do an excellent job. In general, office cleaning would not be as complicated as home cleaning and essentially, takes a lesser time.
Overwhelmed by the Complexity of Options? This May Help
Several differences which are expected with residential and commercial cleaning include: 1. Residential cleaning typically happens at daytime, whereas office cleaning happens during night time. 2. Security is a consideration as well. Whereas homeowners could stay in their house when the cleaning happens, the office scenario would be frequently different. A commercial cleaning service is a great help to keep your office clean.

Getting To The Point – Cleaning

Why You Should Get Cleaning Services All people that own a house of their own certainly want to see to it that their home is always the best that it can be. If people want to see to it that their home is the best should certainly make sure that their home is also as clean as it can be. Everyone needs to see to it that their homes are always very clean in order for their home to be in top condition. Everyone that wants a top condition home will be glad to know that there are now cleaning services that they can get so that they don’t actually have to clean their house by themselves. A lot of us actually have cleaning services already. The reason for this is because there are a lot of benefits to be enjoyed if you get cleaning services for your home. However some people don’t know exactly what these advantages are, and they might be wondering what exactly they are. Right now, let’s take a quick look at some of the wonderful advantages that people who get cleaning services will enjoy. People that get cleaning services will love the fact that they when they do so, they will be sure that their house will be the cleanest that it can possibly be. People that get cleaning services will have the professionals be the ones who will clean their house, this way, they know that their house will be cleaned professionally in the best ways possible. This way, you know that your house is the cleanest that it can possibly be. Someone that attempts to clean his or her house by themselves will never be able to clean it as well as the professionals will, and if they try then their house won’t be completely cleaned. Everyone that chooses to get cleaning services instead of cleaning their house on their own doesn’t have to worry about their house not being cleaned properly anymore. Everyone who goes for cleaning services will realize that they can save themselves quite a lot of time because they don’t actually have to clean their house themselves. People that have tried cleaning their house before are surely aware of the fact that this job can take quite a lot of time out of their day. You don’t have to waste all this time nowadays however, you just have to get cleaning services. People that get cleaning services will find that they can save a lot of time for themselves. People can them use this valuable time to do other important things in their home, or they could just use it for whatever else they want to do. So if you want to save yourself a lot of time, you should get cleaning services instead to do your cleaning for you.
Getting To The Point – Cleaning
There are a lot of other benefits that you can enjoy if you get cleaning services. So what are you waiting for, get cleaning services today and enjoy!What I Can Teach You About Experts